Free VirtualCrew Tool

Delegation Calculator

Use this delegation calculator to estimate how many hours and how much capacity a VA could free up.

Quantify the busyworkAdd up recurring admin and operations hours you should not be doing forever.
Translate time into valueSee what those hours are worth if you redirect them toward higher-value work.
Pick a low-risk startUse the result to choose the first task to document and hand off.

Estimate delegation upside

Capacity estimate

Fill in the fields and run the tool. Your result appears here instantly.

If the number is bigger than expected, take the delegation quiz to find your first VA role.

Delegation is not about dumping random tasks. It is about buying back enough attention to do the work only you can do.

Quick Answers

What tasks should I delegate first?

Start with recurring, low-risk tasks that are easy to document: inbox triage, scheduling, CRM cleanup, research, formatting, reporting, and follow-up.

How do I know if hiring a VA is worth it?

Compare the cost of support with the value of your reclaimed hours. If the task blocks sales, delivery, or recovery time, delegation may be worth it before it looks perfect on paper.

FAQ

Should I delegate client work first?

Usually no. Start with operations around the client work unless you have a specialist and a strong review system.

What if explaining the task takes too long?

Record yourself doing it once. That recording becomes the first draft of the SOP.

Related Tools

Virtual Assistant Cost Calculator

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Virtual Assistant Job Description Generator

Turn delegation targets into a role brief.

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